Facilities > 18. Clubhouse and Pavilion

         Statutory Approvals
         Disabled Users’ Policy
         Internal Planning
         Future Expansion
  • Maintenance
18.1 Introduction
This information should not be considered to be a complete building brief in itself but the basis from which a full project brief, design and specification can be evolved.
18.2 Standards
All construction projects should  conform to the requirements of  all relevant current building
legislation, including Irish Standards and Codes of Practice. Statutory Approvals Building Regulation and Planning Approvals should be obtained (if appropriate).
It should be noted that the Construction Regulation 2007 (CDM Regulations) will apply to
all but a few minor projects.
18.3 Statutory Approvals
 Before any building commences all Stautory Approvals, palnning permissions, etc must be obtained
18.4 Disabled Users Policy
All new tennis facilities and extensions or refurbishment works to existing facilities should meet or exceed the standards required by law as set out in the current Building Regulations.
The technical, financial and sports development aspects of all projects applying for LTA loans or grants are vetted, and access for all disabled users (with particular attention to the
extra width of sports wheelchairs) is considered as part of this process. When designing any tennis facility, whether indoor, outdoor or both, always consider the following for all potential users:
• Designated accessible parking.
• Access from car park to front door.
• Access through front door and to all main areas internally and externally.
• High level bolts on double leaves that cannot be reached.
• Entrance matting impeding movement.
• Height of entrance counters/reception desks.
• Door widths that are too narrow. Sports chairs range up to a 1200mm wheelbase.
• Strength of door closers.
• Corridor widths that do not allow passing of sports wheelchairs.
• Steps and thresholds into showers that obstruct movement and use.
• Lack of suitable shower seats or shower chairs.
• Electrical sockets/switches, taps, handles, etc. are positioned too high to be reached.
• Mirrors that are too high and cannot be used.
• Use of colours that are inappropriate for anyone who has a sight impairment.
• Ramp gradients that are steep or have no landing areas.
• Steps generally.
• Capacity of lifts.
• Fire escape for large groups of people on viewing balconies, in meeting rooms, etc.
• Unnecessary restrictions on the use of some tennis court surfaces.
• Choice of lift to social/viewing areas.
• Viewing - height of balustrades
18.5 Contract
All projects should use a recognised standard form of building contract e.g RIAI Standard Form of Contract, which are suitable for dealing with a range of projects values and types.
18.6 Environmental Policy
The LTA embraces environmental issues in the design of tennis facilities. The following areas should be considered:
• use of materials obtained from renewable sources
• measures to minimise dependence on finite fossil fuels, emissions and operating costs and improve energy efficiency.
18.7 Design
The design of any scheme should create a facility with warmth of character and environment that will be attractive to users of all ages and abilities. It should be fit for its intended purpose and made attractive by the considered use of landscaping materials, textures and colours in suitable combinations.
Pavilions are a highly specialised type of building and it is advisable to obtain specialist assistance with the design of facilities from an architect, surveyor or engineer. While most of the difficulties relate to the layout, specification and detail of the interior, the exterior too can present some serious problems for designers. Most clubhouses are quite prominent, set in either a fairly flat landscape of tennis courts or within confined residential areas. At the same time, they tend to be somewhat isolated and susceptible to vandalism. The ideal building is therefore both resistant to vandals but aesthetically pleasing.
Consideration should therefore be given to the use of hardwearing, long life, low maintenance materials. You may also wish to consider local architectural styles and local materials.
18.8 Location
An assessment will need to be made of the factors affecting the location of a clubhouse development. These include:-
• The shape and contours of the available land and the likelihood of gaining planning approval.
• Location of service supplies i.e. mains electricity, sewers, water supplies and access
roads. Long stretches of pipework or cable will affect the cost and hence the viability of a project.
• Aspect - this will influence the location of viewing areas, social areas, access doors,
etc. Viewing areas, for instance, should be designed and located so that the glare from the setting sun does not destroy the view. Of course in developing the site attention must be paid to court orientation. Courts should be positioned with the centre-line of the courts running in a generally north/south orientation, although site conditions may prevent this arrangement. This is to avoid problems of serving into the sun during the summer months
• Access to all areas for routine maintenance should be considered.
• The potential hazard of large overhanging trees and their root systems or preserved
trees should be considered.
• Proximity to walls or trees that could give vandals access to the roof or second floor must be taken into account.
• The potential for future expansion of the facility including the construction of indoor courts.
• Access to outdoor tennis courts - avoid a long walk and keep well illuminated.
• Access for all users.
• Proximity of adjacent properties
• Car parking - avoid a long walk and keep well illuminated.
18.9 Internal Planning
The intended use of the building will have a significant effect upon the required facilities. The main uses found within tennis clubhouses are as follows:-
Lobby Area - with provision for booking courts, etc. Special arrangements and
door sizes will be required to allow disabled users full access to the facilities including front entrance, changing rooms, etc.
Changing Facilities (including the provision of showers and toilets) - The number of courts that the pavilion is intended to serve will determine the size of changing provisions. If the building is to be used by both males and females, this will affect the position of changing
room doors, number of toilets and showers etc. For example, doors into changing rooms and toilets should be arranged to deny views into interiors, modesty walls/screens or two sets of doors may be necessary. An adjoining door between changing rooms is a useful means of expanding provision for a single sex if special events are to be held. If both adults and children will use the building, the shower controls will have to be mounted at a height that can be reached comfortably by adults and children alike. Child protection issues must
also be taken into account in the design.
Kitchen - with external access and a store area. It is important to meet the Health and Safety and environmental Health requirements when this type of facility is specified. The kitchen store will need to be accessible for deliveries.
Social Area/Bar - Before considering the addition of a social area/bar, you should
consider whether the area will be used throughout the week or only at weekends. A social
area will add to the initial building costs and its long-term running costs, consider whether it is really desirable. The bar store will need to be accessible for deliveries if a bar is to be included.
Office Accommodation - with suitable power supplies for modern equipment.
Fitness Area – with suitable space and power supplies to cater for numbers
Viewing Areas - an external terrace or balcony.- safety aspects are a serious consideration here
Typical layout including men’s and ladies’ changing facilities, showers, toilets, kitchen and bar/social area,etc -
Typical recent development costs
Glasnevin Tennis Club
Single storey building
Membership 400
6 showers men/6 showers women
Male /female changing rooms
Bar approx
Bar store
Total covered area 25x17 = 400sq m
            Cost (fully fitted) 2004                                                                                   €650,000
Clontarf Tennis Club
Two storey building
Membership 1000
6 showers men/6 showers women
Male /female changing rooms
Bar approx
Bar store
Total covered area
            Cost (fully fitted) 2005
Malahide Tennis Club
Single storey biulding
Membership 400
6 showers men/6 showers women
Male /female changing rooms
Bar approx
Bar store
Total covered area
            Cost (fully fitted) 2005
Note  the above costs may taken as indicative only and the costs for your project will depend on :-
·         The Scope of Work ,Specification, Conditions of Contract and Programme
·         The location of your facility and availability of builders
·         The degree of competitiveness in the market – during the Celtic Tiger years there were a lot of civil work projects and so, in general, prices were not so competitive. Now that there has been a reduction in this activity prices should be more competitive.
18.10 Security
Most pavilions are located on relatively isolated sites and are potential targets for vandals or intruders. Consider security measures such as alarms, secure windows, etc. Contact the local Crime Prevention Officer at the design stage and seek his or her advice on security. Include low level lighting to pathways to allow safe egress from the clubhouse.
18.11 Future Expansion
Unless the constraints of the site mean that future expansion is extremely unlikely, always consider the possibility that extra changing rooms or committee rooms may be needed in the future. Think ahead, say 15 years, to what type of facility the club may need. Identify ways in which the pavilion could be extended, for example, developing the area around the end of a corridor.
 18.12 Maintenance
It is essential that all facilities are fully maintained from a safety, health and visual appeal point of view and that all local laws and regulations are complied with. Amongst the items to be considered area :-
         Cleaning of all toilets, showers, wash hand basins, sinks, etc on a daily basis
         Ensuring all drainage is working properly and, if not, ensuring it is repaired/cleaned out as soon as possible
         Removal of all refuse from the premises on a daily basis
         Safe storage of food stuffs – if food can be served it is vital that proper hygiene standards are maintained – daily
         Control and disposal of out-of- date stock – daily
         Cleaning of all floors, walls ,doors, bars, etc as required – probably daily
         Maintenance of all electrical equipment, cables , gas boilers, plumbing, etc as required.
         Ensuring that all proper standards are maintained with respect to items like Legionnaires disease, swine flu and other contagious diseases, where appropriate
         Generally maintaining decor of building including painting/decorating both inside and outside, as required
18. Club House (102 kbs)